Monday, March 25, 2013

How To Make Outlook Load Emails Faster

Microsoft Outlook, a very popular email client application, performs many roles such as an email manager, contact manager and group scheduler. It helps you organize your email messages by grouping them into different folders, customize your messages by changing the appearance and font, including many other functions.
Outlook synchronizes different email accounts and allows you to access all your messages from a single platform. You can configure the program as your email manager in your smart phone too. Because of its multi-function feature, the program is susceptible to performance issues. When you have many email accounts synced to your Outlook program, it is normal for your Outlook to take more time to load email messages. Hence, you need to optimize the program to work well with your specifications. Follow these Outlook Help guidelines to tweak your Outlook program towards optimum efficiency.


Launch your Microsoft Outlook application.
Go to your Inbox messages folder. Outlook’s performance could slow down if there are too many messages in this folder. Select multiple email messages by marking the checkboxes next to it, and then click and drag by holding down the left mouse key over to a new folder on the left pane of the program window.
Another option is to setup archive settings in your Inbox folder. Doing this will clear the inbox folder automatically. Right-click over the Inbox folder and select “Properties” from the popup menu. Select the “AutoArchive” tab and click on the drop down date box to select the cycle as to how long you want an email to be kept in your Inbox folder before it is archived. You can set the archive cycle depending on the frequency and the number of emails you get on a regular basis. Choose “Daily” or “Weekly” from the drop down list, if you get hundreds of messages daily. Choose “Monthly”, if the incoming message count is few.
Next option is to clear your Trash folder. Right-click over the Trash folder on the left pane on Outlook window and select the option “Empty”. Repeat the same for Spam folder too. You may also empty the Trash/Recycle Bin folder of your computer.
Now restart Microsoft Outlook to take effect the changes.
Learn more about such tips and tricks by going to Outlook Help menu. In case you need advanced help, seek assistance from Outlook support team.

How To Setup Outlook 2010 Using Signing And Encryption Certificates

Outlook Express 2010 is a continuation of Microsoft’s paid email management program. It is an advanced version of the discontinued Outlook express and used with the Windows Live mail. You can configure Outlook settings to set up the Outlook 2010 by using signing and encryption certificates.

 How to set up Outlook 2010

  • Ensure that you have imported your certificates into the Windows Certificate store.
  • Launch Microsoft Outlook.
  • From the File menu, click on the Options button, select the Trust Center section. Now, click the Trust Center Settings button.
  • Click on the E-mail Security section.
  • In addition, you need to select the following options
  • Add Digital Signature to Outgoing Messages: This option includes your signing certificate on all outgoing messages.
  • Send clear text signed messages when sending signed messages: This facilitates the recipients to read your signed messages. This proves to be very useful when your recipient is using a Web-based or mobile-based email client.
  • For encryption, you do not need to select the option to encrypt contents and attachments for outgoing messages. Instead, you can manually choose encryption for individual messages.
  • Click on the Settings button. Outlook displays options for your signing and public encryption certificates under Certificates and Algorithms. Outlook includes your public signing certificate when it sends your signing certificate so that you can receive the encrypted messages.
  • Click on the Choose button to the right hand side of Signing Certificate. Select your certificate from the list, and click OK.
  • Select Hash Algorithm SHA1.
  • Click the Choose button to the right of Encryption Certificate, select your certificate from the list, and click OK.
  • Select Encryption Algorithm 3DES or AES 256-BIT.
  • Choose OK.
  • Check if it is fixed by sending an email to yourself. The delivered message displays the signing icon, encryption icon, or both, based on the options you have selected.
  • In case you are using Windows Vista or Windows 7 OS, sometimes the recipients will not be able to read the encrypted messages. You can resolve this problem by simply following the below steps.
  • Go to the Tools menu, select Trust Center. Click on E-mail Security section.
  • Under the Encrypted e-mail header. Click on the Setting button.
  • Select on the Certificates and Algorithms section, from the Encryption Algorithm drop-down menu, select 3DES.
  • Click OK to finish the process.
  • You can also contact the Microsoft technical support representatives to help configure the Outlook settings to implement Outlook 2010, if you face any issues in this regard.